SUPPLIER PAYMENT AND DISPUTE RESOLUTION GUIDE

Default Payment Terms

Except where different payment terms have been agreed in writing with a supplier, MAW Logistics Ltd will pay authorized invoices on a “net EOM 60 day basis”. This means that invoices will be paid 60 days from the end of the month of invoice during which the products are delivered or services provided (i.e. an invoice dated in August would be paid in early November). Products delivered or services provided after the 25th of the month may be treated as received in the following month.

Other payment terms submitted by a supplier, printed on an invoice or on a separate document do not supersede the MAW Logistics Ltd Default Payment Terms unless an authorized representative of MAW Logistics Ltd  has agreed to those terms in writing, evidenced by their signature and date.

These requirements are in addition to any other conditions contained in any separate agreement between a supplier and Kite Packaging which have to be fulfilled prior to payment.

To allow prompt payment and reduce the risk of invoice rejections:

• payments made direct to bank accounts will be made to the bank account details held by MAW Logistics Ltd for the supplier. Suppliers should notify any bank details and changes to those details (in writing, on company letterhead and signed by a director /partner /proprietor), allowing up to four weeks for them to take effect.

• the invoice should be in English, addressed to MAW Logistics Ltd and sent to the correct address: Accounts Payable, MAW Logistics Ltd, 71-75 Sheldon Street, Covent Garden, London, WC2 H9JQ. Alternatively, we accept electronic copies of invoices to: info@mawlogistics.co.uk

• purchase order numbers and a valid MAW Logistics Ltd contact name should be quoted clearly on the first page of the invoice.

• invoices should reflect the purchase order (i.e. state the goods and services in a similar format – quantity, price per unit, total price per line), and should include:

  1. the full name of the suppliers business entity and its registered number (by law for suppliers registered in EU)

  2. the registered office of the company or an address where any legal documents can be delivered (by law for suppliers registered in the EU)

  3. a unique invoice number

  4. the supplier’s VAT registration number (if applicable)

  5. MAW Logistics Ltd’s name and address (see above)

  6. date of invoice and date of supply of goods or services if different

  7. a suitable description to identify the supply of goods or services

  8. the quantity and unit price of any goods or services – excluding VAT

  9. the rate of VAT (including zero and exempt) per item if there is a mix of supplies

  10. any applicable discounts

  11. the total amount payable excluding VAT

  12. the total VAT payable

  13. the total invoice amount payable

Dispute Resolution Process

If there is a separate agreement between the supplier and MAW Logistics Ltd relating to the supply of the goods or services to which an invoice relates, disputes relating to the invoice will be treated as a dispute arising under that agreement. Where there is no separate agreement, disputes shall be dealt with according to MAW Logistics Ltd standard Terms and Conditions of Purchase.

MAW Logistics Ltd reserves the right to withhold payment of disputed amounts pending